ACCESS RIGHTS OVERVIEWIn Vizula, all of the pages and key functions of the system have access rights protection, meaning that all users can be specifically granted varying levels of access. The only user who will ALWAYS have total access to every feature of the system is the owner of the account. In the first instance, this is the person who created the Vizula account, but the owner can be changed.
Access Right levels fall into four main categories as follows:
1.
- NONE- The user has no access to this function.
2.
- VIEW - The user is allowed to view
3.
- EDIT - The user can edit the function but cannot add or delete new new functions.
4.
- CONTROL - The user has complete control, including adding and deleting.
NOTE: Users share the same database as the Employees. Therefore adding and deleting users will also add and delete the same user as an employee. If you have the HR Manager module enabled, then Vizula Users can be managed through the HR Manager.Access Rights are described in more detail below.
ACCESS RIGHTS CONTROLSEach user control governs the access for one or more pages as defined below:-
ORG ControlThe ORG access rights control governs access to both the
BUSINESS MANAGER page and the
LOCATION MANAGER page. Four options are provided to control access as follows:-
1.
- NONE- The user has no access to either the Business Manager or Location Manager pages.
2.
- VIEW - The user is allowed to view both the Business Manager and Location Manager pages.
3.
- EDIT - In addition to viewing both pages, the user can edit all data fields.
4.
- CONTROL - In addition to viewing and editing both the Business Manager and Location Manager pages, the user can add new businesses and locations and delete existing businesses and locations.
NOTE: Adding and Deleting Businesses & Locations is only available with Vizula Corporate subscription.HR ControlThe HR access rights control governs access to the
HR MANAGER page. Four options are provided to control access as follows:-
1.
- NONE- The user has no access to the HR Manager page.
2.
- VIEW - The user is allowed to view the HR Manager page.
3.
- EDIT - In addition to viewing the HR Manager page, the user can edit all data fields.
4.
- CONTROL - In addition to viewing and editing the HR Manager page, the user can add and delete employees and Vizula users.
NOTE: The HR Manager is only available with Vizula Corporate subscription.NPI ControlThe DASHBOARD access rights control governs access to the
NPI DASHBOARD page. Two options are provided to control access as follows:-
1.
NONE- The user has no access to the NPI Dashboard page.
2.
VIEW - The user is allowed to view the NPI Dashbard page.
PRODUCT ControlThe PRODUCT access rights control governs access to the
PRODUCT DASHBOARD page. Three options are provided to control access as follows:-
1.
- VIEW - The user is allowed to view the Product Dashboard page.
2.
- EDIT - In addition to viewing the Product Dashboard page, the user can edit all data fields. However, for products where the user is named as 'Product Manager', the user also has additional rights:
- Add/Delete Products - this automatically sets the user as Product Manager
- Add/Edit all Specifications
- Add/Edit all Building Blocks items
- Add/Delete all Notes
3.
- CONTROL - The user has complete control to view, edit, add and delete products, specifications, building blocks and notes for all users.
PROJECT ControlThe PROJECT access rights control governs access to the
PROJECT DASHBOARD page. Three options are provided to control access as follows:-
1.
- VIEW - The user is allowed to view the Project Dashboard page. However, for any issues or risks where the user is named as 'owner', the user is able to edit those issues and risks.
2.
- EDIT - In addition to viewing the Project Dashboard page, the user can edit all data fields. However, for projects where the user is named as 'Project Manager', the user also has additional rights:
- Modify all Specification Priorities
- Add/Edit/Delete all Issues
- Add/Edit/Delete all Risks
- Add/Edit/Delete all Key Components
3.
- CONTROL - The user has complete control to view, edit, add and delete issues, risks, key components lists and notes for all users.
PROCESS ControlThe PROCESS access rights control governs access to the
PROCESS MANAGER page. Three options are provided to control access as follows:-
1.
- NONE- The user has no access to the Process Manager page.
2.
- VIEW - The user is allowed to view the Process Manager page.
3.
- CONTROL - In addition to viewing the Process Manager page, the user can add, edit and delete processes.
LIBRARY ControlThe LIBRARY access rights control governs access to the
LIBRARY page. Three options are provided to control access as follows:-
1.
- NONE- The user has no access to the Library page.
2.
- VIEW - The user is allowed to view the Library page.
3.
- CONTROL - In addition to viewing the Library page, the user can add, edit and delete Library items.
MANAGING USERSVizula Users can be managed both from the Access Rights page and also the HR Manager page (for those customers who have the HR Manager enabled).
Adding a User1. Click on the 'Add Vizula User' icon

and the 'Add New User' sub-menu will be displayed.

3. Add compulsory details for Name and Email and optional phone number and click 'ADD'.
4. The new user will be added as a Vizula user and also added to your list of employees, which will be visible in the HR Manager (if the HR Manager is enabled)
Deleting a Vizula User1. Click on the 'Enable Delete Mode' icon.

and it will change to

indicating that 'Delete Mode' is enabled.
2. Icons will be displayed in the left hand column of the employee in the list as follows:-

- A 'Delete' icon
indicates that the user can be deleted. - A 'No Delete' icon
indicates that the user has dependencies and cannot be deleted.
3. Click on a user that can be deleted and a confirmation sub-menu will be displayed.
4. Click 'DELETE' and the user will be deleted.
WARNING: Deleting a Vizula User will also delete the User as an Employee.